Products
HRMS > Expense Management
- What is Expense Management?
- Features
- Benefits
- Challenges
- FAQ
Track Costs. Boost Compliance. Empower Decisions
What is GoodBooks Expense Management software?
Our Expense Management Module optimizes expense tracking and reimbursement within your HRMS system. Manage expense reports, track spending, and streamline approval processes seamlessly. Increase productivity with automated workflows and insightful analytics.
Expense Tracking and Receipt Management
Enable employees to easily log expenses and upload receipts using mobile devices. Integration with corporate credit cards ensures automatic expense capture and reconciliation.
Analytics and Reporting
Offer robust reporting capabilities to analyze spending patterns, track key metrics (e.g., average expense report processing time, policy compliance rates), and identify trends and opportunities for cost savings.
Features of GoodBooks Expense Management
Expense Capture
Policy
Multi-Currency
Approval
Mileage Tracking
Travel Booking
Expense
Expense Capture
Mobile Expense Capture
Allow employees to quickly snap photos of receipts and create expense reports on-the-go using our mobile app.
Benefits of GoodBooks Expense Management
Increased Efficiency
Automate manual processes to save time for both employees and finance teams.
Improved Accuracy Reduce errors associated with manual data entry and calculations.
Enhanced Compliance Ensure adherence to company policies and regulatory requirements.
Cost Savings
Identify spending patterns and opportunities for cost reduction
Faster Reimbursements Streamline the approval process for quicker employee reimbursements.
Better Budget Control Gain real-time visibility into departmental and project-specific spending.
Simplified Audits
Maintain a clear audit trail with digitized receipts and detailed transaction records.
Increased Employee Satisfaction Provide a user-friendly platform for easy expense submission and quick reimbursements.
Improved Cash Flow Management Gain accurate, timely insights into company expenses for better financial planning.
 |
| Challenges GoodBooks Expense Management module can solve |
| Manual Data Entry |
| Eliminate the need for manual input of expense data, reducing errors and saving time. |
| Delayed Reimbursements |
| Speed up the approval and reimbursement process with automated workflows. |
| Policy Violations |
| Automatically flag expenses that don't comply with company policies, ensuring consistent enforcement. |
| Lack of Spending Visibility |
| Provide real-time insights into company spending across departments and projects. |
| Receipt Management |
| Digitize and organize receipts, eliminating the need for physical storage and simplifying retrieval. |
| Frequently Asked Questions |
| Can I integrate GoodBooks Expense Management with my existing accounting tools? |
| GoodBooks Expense Management offers seamless integration with many popular accounting and ERP systems. Contact our support team for a list of current integrations or to discuss your specific needs. |
| How does GoodBooks Expense Management handle receipt storage? |
| Our system securely stores digital copies of receipts in the cloud, making them easily accessible for review and audit purposes. We ensure compliance with record retention requirements. |
| Can employees use GoodBooks Expense Management while offline? |
| Yes, our mobile app allows for offline expense entry and receipt capture. Data will sync automatically once an internet connection is reestablished. |
| How does GoodBooks Expense Management assist with budget management? |
| The system provides real-time visibility into expenses against budgets, allowing managers to track spending and receive alerts when approaching or exceeding budget limits. |
| How does GoodBooks Expense Management help with expense policy enforcement? |
| The system can be configured with your company's expense policies, automatically flagging or rejecting expenses that violate these policies during submission. |
| Can GoodBooks Expense Management handle complex approval workflows? |
| Absolutely. Our system allows for the creation of multi-level approval workflows based on various criteria such as expense amount, type, department, or project. |
