Frequently Asked
What is GoodBooks DMS?
GoodBooks DMS is a digital document management platform designed to help organizations store, organize, and access all business documents in a centralized, secure, and structured way, replacing scattered files across drives, emails, and cloud folders.
What types of documents can be managed with GoodBooks DMS?
GoodBooks DMS handles a wide range of files including contracts, invoices, policies, reports, project documents, technical drawings, and scanned images, all organized with metadata, folders, and version control for easy retrieval.
Can I control who can view or edit documents?
Yes. Role-based and document-level permissions allow you to restrict access to specific files or folders. This ensures sensitive information is shared only with authorized team members.
Does GoodBooks DMS support version control?
Every change to a document is automatically tracked with a full revision history. Users can view, restore, or compare previous versions anytime, ensuring accuracy and accountability.
Can documents be linked to projects or business records?
Yes. Documents can be associated with projects, clients, vendors, or transactions. This contextual linking helps teams find the right files in the right workflow without wasting time.
Is it possible to search for content inside documents?
GoodBooks DMS includes full-text search and OCR indexing, allowing users to locate documents quickly, even if the content is inside PDFs, scanned files, or images.
How does GoodBooks DMS ensure document security?
It uses encryption, secure cloud storage, and configurable access controls. These features protect sensitive documents from unauthorized access while ensuring compliance with organizational policies.
How easy is it to migrate existing files to GoodBooks DMS?
Migration tools let you transfer files from shared drives, cloud storage, or legacy systems quickly and efficiently. All documents remain organized and searchable during and after the migration.
How does GoodBooks DMS help with compliance?
It enforces retention policies, maintains detailed audit trails, and applies access controls. This keeps your organization compliant with legal and regulatory standards while reducing risk and ensuring audit readiness.
Is there a limit to file size or storage?
No. GoodBooks DMS supports large files, including high-resolution media, spreadsheets, or technical drawings. Storage is scalable, so teams can manage growing document volumes without disruption.